Job Description
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**UNIS HANOI - POSITION DESCRIPTION**
**Division:** Marketing & Communications
**Position:** Event Support Intern
**Working term:** August 2026 – January 2027
**DUTIES AND RESPONSIBILITIES**
**Event Planning & Coordination**
* Support the planning and execution of school events, including performances, celebrations, community gatherings, fundraising activities, and special projects.
* Assist with event logistics, including venue preparation, signage, materials, registration, guest management, and event setup and breakdown.
* Help maintain event timelines, task lists, and planning documents to ensure smooth execution.
* Coordinate with internal stakeholders, vendors, and service providers as needed.
**Event Operations & On-Site Support**
* Provide on-site support during events, including guest registration, wayfinding, hospitality, photography coordination, and troubleshooting.
* Assist in ensuring events run smoothly and that guests have a positive experience.
* Support the preparation and distribution of event materials and communications.
**Communications & Administrative Support**
* Assist with drafting event-related communications, invitations, registrations, and reminders.
* Support the collection and organisation of event information, attendance records, and feedback.
* Maintain accurate event documentation and filing systems.
**Collaboration & Project Support**
* Work closely with the Marketing and Communications team and other departments across the school.
* Participate in planning meetings and contribute ideas to enhance event experiences.
* Provide general administrative and project support for MarCom initiatives as needed.
**POSITION REQUIREMENTS**
**Educational Background**
* Currently enrolled in, or recently graduated from, a relevant degree program such as Event Management, Hospitality, Marketing, Communications, Business Administration, Public Relations, or a related field.
**Skills & Experience**
* Strong organisational and time-management skills.
* Ability to manage multiple tasks and deadlines in a fast-paced environment.
* Strong attention to detail and problem-solving abilities.
* Proficiency in Microsoft Office and/or Google Workspace.
* Familiarity with event planning, customer service, or hospitality is an advantage.
**Communication & Interpersonal Skills**
* Strong verbal and written communication skills in English.
* Comfortable interacting with students, parents, staff, and external guests.
* Ability to work effectively with a wide range of stakeholders.
**Professional Attributes**
* Strong punctuality and professionalism.
* Positive attitude and willingness to learn.
* Ability to work both independently and collaboratively within a team.
* Willingness to occasionally support events outside of regular school hours (with advance notice).
**Preferred Qualities**
* Interest in community engagement, event management, and communications.
* Previous experience volunteering or supporting events is an advantage.
* Enjoy working in a dynamic, people-focused environment.
**BENEFITS**
* Internship allowance.
* Opportunity to work in a professional international organization.
* Mentorship and guidance from experienced communications professionals.
* Upon successful completion of the internship, interns may be eligible to receive a Letter of Recommendation from the Communications Manager.
