Job Description
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UNIS HANOI - POSITION DESCRIPTION
Division: Co-Curricular Activities Position: Co-Curricular Activities Intern Working term: August 2025 - January 2026
DUTIES AND RESPONSIBILITIES The Co-Curricular Activities Intern supports the Director of Activities and team as required in delivering the goals of the Co-Curricular Programme. Specific tasks will include, but are not limited to:
Visa Procurement and Travel Support
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Data entry
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Assist with visa application completion
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Prepare Trip Folders for travelling coaches/directors
Event support
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Assist with all event preparation and clerical support including all hosted conferences/festivals/tournaments/exchanges
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Assist with event delivery to ensure successful hosting of international and local events (may require evening work)
After-school support
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Database (Teams/activities) entry to the system
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Transportation for after-school activities support
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Prepare service agreements for third parties
Departmental Support
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Assist with the storage and filing systems for the team and department both online and on campus, including routine office filing
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Assist with Internal Request (IRF) processing and follow-up
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Assist with necessary documentation and paperwork as required by the team
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Perform other duties as required by the Director of Activities / Activities Manager
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Gather and create data reports as required for internal use by the department
POSITION REQUIREMENTS
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Demonstrate a collaborative mindset with colleagues
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Customer service orientation
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Excellent attention to detail in data entry and reporting skills
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High level of proficiency in MS Office software, G-suite, and database programmes
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Aptitude and application of skills and techniques relevant to the position
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Honest and open in communication
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Build positive, harmonious, and professional relations
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Identify the appropriate person to elicit correct and relevant information
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Remain on schedule with all work and always well-prepared
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Assess workload and able to discuss and set priorities with the Supervisor
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Think through problems and possible solutions and try to solve them independently
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Hard-working, enthusiastic, highly organized, detail-oriented
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Good at English (4 skills) and G-Suite/Microsoft Office
BENEFITS
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Internship allowance
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Opportunity to work in a professional international organization
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Certificate after completion
